Vendor Analyst
Team: Product & Design
Location: Depop - London
Company Description
Life is about creating. That's why we're home to over 30 million artists, stylists, designers, sneakerheads — and you? We're the community-powered, circular-minded marketplace changing the world of online fashion. So, join us and get inspired at Depop.
Responsibilities
We are looking for a Vendor Analyst with a financial and account management background to join us. Operating in a fast-moving and at times ambiguous environment, this role supports the Senior Vendor Manager, working across multiple finance and vendor related projects enabling the business to drive strategic growth and cost savings.
This role encompasses strategic support, vendor liaison, financial operations and compliance management, working closely with Finance, Legal, IT, Engineering, Product, Marketing, Insights & CX leadership as well as parent company Etsy and their Strategic Sourcing team, to support Depop on all things related to our external suppliers.
This cross-functional role will report into the Senior Vendor Manager, which sits within Depop's Product & Technical Operations function.
Key Responsibilities:
1. Vendor/Supplier Liaison:
Act as a point of contact and maintain relationships with vendors and third parties used across Depop
Collaborate with senior internal stakeholders including - Marketing, CX, IT, Product, Engineering, Legal, InfoSec, Finance and Procurement to maintain vendor contracts and commercial agreements.
2. Supplier and Financial Operations:
Forecast, monitor, and track financial spends and budgets across Product & Engineering, raising necessary purchase orders, working with Finance to ensure invoices are accurate and paid, troubleshooting and resolving issues with relevant teams when they arise
Maintain and update the contracts calendar and outsourcing tracker.
Create and manage requests for vendor due diligence, ensuring timely final approval
Ensure compliance and auditability by periodically reaching out to vendors for reporting (e.g. SOX Compliance), reviewing and sharing any findings
Coordinate with Talent, People, and IT Support teams to ensure effective recruitment, onboarding, and offboarding of contractors and outsourcers.
3. Collaboration and Communication:
Proactively collaborate across the company to identify and track timelines and dependencies, mitigate risks and issues, build clear lines of communication, and ensure transparency of status.
Build trusted relationships internally and externally, maintaining a customer service mentality.
Requirements
Proactive and approachable, have a customer service mentality and can quickly build trusted relationships internally and externally
Good head for numbers and analytical skills, with experience managing and maintaining budgets, contracts and purchase orders
Good communication, stakeholder management and relationship building skills, and use them to ensure visibility and collaboration across organisational, technical and functional boundaries
Highly collaborative, able to gather information from others with minimal impact / oversight and are comfortable owning discrete deliverables
Comfortable working in ambiguity and can identify, surface and resolve risks and uncertainty
Work autonomously, are proactive and able to problem-solve in order to optimise systems and processes
An empathetic, clear communicator and active listener
A growth mindset and actively seek and give feedback, continuously improve and share learnings with your peers
Nice to have:
Experience working in a fast paced, scale up environment or consultancy
Experience with financial and compliance requirements
How we work
MyMode is our new hybrid-working model, designed to empower our employees to choose a working mode that works for them.
MyMode is composed of 3 working modes: Flex, Office Based and Remote.
Flex (Default)
Tell me more +Show me less -Flex is our default working mode, meaning all employees will automatically enrol in this mode and there is no application required to enter this mode. Flex employees will be expected to work from the office at least 4 days per month. Teams will determine whether there are set weekly or monthly in-office days based on their operating rhythms and practices. You will need to work with your manager to determine your in-office schedule for your team.
Office Based
Tell me more +Show me less -This option is for employees who are committing to work from the office for a minimum of 4 days per week. As part of taking on the Office Based working mode you will be able to apply for a permanent desk in the office if you need one, but you won’t need to apply to become an Office Based employee.
Remote
Tell me more +Show me less -Under the Remote working mode you are able to work anywhere within the country you are employed in. This mode requires around 2- 4 days per year in the office, depending on organisational guidance. You will be able to expense travel if you are asked to attend the office, but not for office attendance by your choice.
*Remote working is not applicable for all roles at Depop, please check with our Talent Team.
Application Process
Our DNA encompasses the central reasons that people are proud to work at Depop and unites us with a shared language and sense of community.
It guides our daily interactions and empowers individuals, teams, departments and our company as a whole to have a greater impact and achieve our mission.
Show up for the community
Tell me more +Show me less -We go above and beyond. When they succeed, we succeed.
We’re changing how millions of people buy, sell and explore their style, so we do everything we can to create a safe space in a community where you can learn, grow and succeed on your own terms.
Have each other's backs
Tell me more +Show me less -We empower each other with kindness and respect our differences.
Everyone at Depop is seen, heard, valued and encouraged. Our genius is born from our diversity of thought, so we celebrate our wins together and hold each other up when things get tough.
Act with purpose
Tell me more +Show me less -We take conscious risks, deliver efficiently and learn from our mistakes.
Our mission is to be the world’s most diverse and progressive home of fashion. We have the conviction to succeed, the patience to learn and the confidence to fail and try again - being open all the way.
Think thrift
Tell me more +Show me less -We’re resourceful, seek out opportunities and we hustle.
We’re powering a future that is more thoughtful, circular and better for people and planet. To do it, we stay curious, savvy, resourceful and empowered to get the job done – effectively and responsibly.